Human Resource Manager or Coordinator

Job Title: Human Resource Manager or Coordinator
Department: Administration
Reports To: General Manager
FLSA Status: Exempt Full Time
Opens: September 28th,2022
Closes: Until Filled (First Review October 13th, 2022)
Salary: Manager: $50k to $65k

Coordinator: Starting at $39,000

 

You may apply for the position that best fits your credentials.

The tribe is only hiring for 1 of the positions.

 

POSITION SUMMARY

Human Resources Manager

The main function of the Human Resources Manager is to formulate and administer personnel policies that create a fair, safe, lawful and productive work environment conducive to productivity. This encompasses organizational planning, development and implementation of all policies relating to equal employment opportunities, wage and salary administration, implementing disciplinary and grievance procedures, workforce planning, change management interventions and strategies, performance management, staffing, training/development, compensation, and oversight of employee benefit plans and programs. The Human Resource Manager builds partnerships with employees at all levels of the organization to create a culture that values all employees and enhances the productivity and quality of employment. The Human Resource Manager provides a neutral place and foundation for effective communication and services for successful employment and personal lifestyles. Integrity, sensitivity and quality characterize the services provided, and service delivery emphasizes strategic and progressive Human Resource practices. Tribal sovereignty must be promoted through Tribal and Indian preference and Tribal Human Resource policies in lieu of state or government agency employment laws when applicable.

 

Human Resources Coordinator

The Human Resource Coordinator aids with and facilitates the human resource processes at all business locations. The Human Resources Coordinator will undertake a variety of human resources administrative duties. You will facilitate daily HR functions like keeping track of employees records and supporting the interview process. Your role٫ also٫ involves performing tasks with a focus to grow our Company’s talent pipeline and improve our sourcing tactics. The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities. He/She will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations.

 

DUTIES and RESPONSIBILITIES

Human Resources Manager

•  Create policy and direct and coordinate Human Resource Management activities, such as employment compensation, employee relations, performance appraisal, and employee services, by performing the following duties personally or through subordinate supervisors

•  Write directives advising department managers, directors, and supervisors of the Burns Paiute Tribe’s organizational policies regarding equal employment opportunities, training, and development and performance appraisals

•  Confer with the General Manager and Department Directors to ensure Human Resources staffing and career development plans support the strategic plan of the Burns Paiute Tribe. Oversees recruitment and job placement activities of the organization

•  Formulate compensation guidelines and policy in concert with the General Manager and Director of Finance

•  Confer with directors, managers, and supervisors to determine training needs. Recommend appropriate instructional methods, such as contracted on-site instructions, or other external workshops or seminars

•  Maintain all personnel files

•  Consult legal counsel to ensure that Tribal policies comply, when necessary, with Federal Law. Provide information to employees concerning Tribal Laws, regulations, and procedures governing employment with the Burns Paiute Tribe and the need for compliance

•  Develop and maintain a Human Resources information system that meets top management and the organizations information needs

•  Conduct orientation and on-boarding of new employees

•  Conduct all exit interviews and ensure all policy and procedures are followed when an employee exits the organization.

•  Oversee the analysis, maintenance and communication of records required by law or Tribal policies. Implement appropriate procedures to maintain confidentiality of protected information

•  Meet with directors, managers, and supervisors to discuss personnel issues, concerns or actions to be taken. Alternately represent management and/or act as employee’s advocate in problem solution. May inspect any operation or administrative departments or workstations to ensure that required changes are implemented

•  Oversee issuance of Human Resource policies to operational and administrative managers. Review and approve revisions of the Tribal Policy & Procedures Management Manual. Recommend to the General Manager for final approval

 

Human Resources Coordinator

·  Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.

·  Performs customer service functions by answering employee requests and questions.

·  Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.

·  Submits online investigation requests and assists with new-employee background checks.

·  Reconciles benefits statements.

·  Administers health and welfare plans, including enrollments, changes and terminations.

·  Conducts audits of payroll, benefits or other HR programs and recommends corrective action.

·  Assists with processing of terminations.

·  Assists with the preparation of the performance review process.

·  Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.

·  Schedules meetings and interviews as requested by the director of HR.

·  Makes photocopies; mails, scans and emails documents; and performs other clerical functions.

·  Files documents into appropriate employee files.

·  Assists or prepares correspondence as requested.

·  Prepares new-employee files.

·  Processes mail.

·  Performs other related duties as assigned.

 

REQUIRED QUALIFICATIONS

Human Resources Manager

·   Bachelor’s degree in Human Resources, Business Administration or related discipline or an equivalent combination of formal training, education, and experience from which comparable knowledge and skills may be acquired

·   Three years of relevant and progressively more responsible experience in a broad range of Human Resource professional fields

·   Strong computer skills utilizing MS Word, PowerPoint, Outlook

·   Valid Oregon Driver’s License or ability to obtain driver’s license.

 

Human Resources Coordinator

·  Associates’ degree in human resources or related field and/or equivalent experience or Related certified training

·  At least two years related experience required.

·  Excellent verbal and written communication skills.

·  Excellent interpersonal and customer service skills.

·  Excellent organizational skills and attention to detail.

·  Working understanding of human resource principles, practices and procedures.

·  Excellent time management skills with a proven ability to meet deadlines.

·  Ability to function well in a high-paced and at times stressful environment.

·  Proficient with Microsoft Office Suite or related software.

 

OTHER DESIRED QUALIFICATIONS

Human Resources Manager

·   skills in resolving problems impacting people, process and program issues

·   ability to effectively influence individuals of varying backgrounds and learning styles

·   ability to operate independently where appropriate, and to understand when to escalate issues to the General Manager for review, guidance and/or resolution

·   the ability to establish effective working relationships with peers, subordinates and superiors through contributions provided in team settings, working groups, and committees

·   effective leadership/management skills with success in motivating and positively impacting teams

·   an understanding of humanistic management and the ability to “manage” cultural differences

·   unparalleled problem-solving and multi-tasking finesse; relentless customer service and tenacious desire to succeed

·   ability to coordinate multiple and changing priorities

·   ability to remain calm and centered in stressful or demanding situations

·   provide the highest level of integrity to maintain and safeguard employee and employer confidentiality

INDIAN PREFERENCE

Indian preference will be given to candidates showing proof of enrollment in a federally recognized tribe. In the absence of Indian applications meeting the qualifications as listed above, all applicants not entitled to or who fail to claim Indian Preference, will receive consideration without regard to race, color, sex, political preference, age, religion, or national origin.

 

Successful Candidate must:

  • Submit to, and pass a drug test
  • Agree to a criminal background check
  • Sign confidentiality clause

Return completed Burns Paiute Indian Tribe Application, Cover Letter, Curriculum vitae/resume, and transcripts to: 

Human Resources Manager
Burns Paiute Tribe
100 Pasigo Street
Burns, OR 97720

Fax: 541-573-2323

Email: HR@burnspaiute-nsn.gov