Grants and Contracts Administrator

Job Title: Grants and Contracts Administrator
Department: Finance
Reports To: Finance Director
FLSA Status: Exempt
Opens: 11/20/2023
Closes: Open until filled
Salary: DOE



The Grants and Contracts Administrator will coordinate with the Department Directors and will ascertain that all federal, state and foundation financial status reports and program narratives are submitted to the funding agencies within the required deadlines. It is the duty of the Grants and Contracts Administrator, with assistance from department staff, to be aware of applicable grant and contract requirements and reporting deadlines and ensure compliance. The Grants and Contracts Administrator may draw funds as approved by the Finance Director and General Manager and verify amounts comply with each grant or contract.



  • Maintain a master file listing of all grants and contracts to reflect regulations and when various reports are due, and who is responsible for their preparation and submission
  • Work with Department Directors to ensure that reporting deadlines are met
  • Work with Program Directors to ensure grant and contract funding is spent per regulations
  • Complete monthly, quarterly, annual financial reports and reconciliations
  • Provide required accounting and grant information to auditors, verification of budgets with grant approved budgets, monthly review, and maintenance of budget changes
  • Record deposit information in program reporting records
  • All other duties as assigned



·         A Bachelor’s Degree in business, public administration or a related field

·         3 Years of experience in grant writing and administration with knowledge of proposal submission and reporting processes

·         Must be able to communicate effectively both written and orally

·         Ability to study and understand programs and funding requirements of the organization

·         Strong research skills and knowledge of information sources

·         Multitasking, organizational and time management skills

·         Ability to work independently and in a team environment

·         Ability to handle confidential matters with utmost integrity

·         Demonstrated knowledge with Public Law 93-638 contracts

·         Successful track record of grant compliance

·         Familiarity with, G5 and other grant websites and software



·         3 years of experience in federal and state of Oregon grants or contract administration

·         5 Years of experience in grant writing and administration with knowledge of proposal submission and reporting process

·         3 years of experience with Public Law 93-638 contracts

·         Track record of grant compliance

·         3 years of experience with, G5 and other grant websites and software

·         Experience with fund accounting

·         Ability to work with a diverse group of individuals

·         Physical Ability to perform essential job functions including, but not limited to, sitting for extended periods of time, stranding, walking, stooping/bending, pushing/pulling (approximately 20 lbs.), lifting (approximately 30 lbs.) and climbing stairs.



Indian preference will be given to candidates showing proof of enrollment in a federally recognized tribe. In the absence of Indian applications meeting the qualifications as listed above, all applicants not entitled to or who fail to claim Indian Preference, will receive consideration without regard to race, color, sex, political preference, age, religion, or national origin.


Successful Candidate must:

  • Submit to and pass a drug test
  • Agree to a criminal background check
  • Sign confidentiality clause


Return completed Burns Paiute Indian Tribe Application, Cover Letter, and resume, to: 


Human Resources Director
Burns Paiute Tribe
100 Pasigo Street
Burns, OR 97720


Fax: 541-573-2323


Email: [email protected]