Grants and Contracts Administrator

Job Title: Grants and Contracts Administrator
Department: Finance
Reports to: Finance Director
FLSA Status: Exempt
Opens: 12/7/2022
Closes: Open until filled
Salary: From $70,000; Negotiable DOQ

 

POSITION SUMMARY

The Grants and Contracts Administrator (GCA) position is an integral accounting staff position that ensures that all awarded grants and contracts to the Tribe comply throughout the award period grant and contract cycle. The GCA will coordinate with the Department Directors and will ascertain that all federal, state and foundation financial status reports and program narratives are submitted to the funding agencies within the required deadlines. It is the duty of the GCA to assist department staff to maintain compliance with the requirements of the grant and contract. The GCA will verify drawdown amounts comply with the grant and contract and may assist in the drawdown of funds as approved by the Finance Director and General Manager.

DUTIES and RESPONSIBILITIES

  • Maintain a centralized, comprehensive digital and hard copy master file of all original grants and contract documents within the accounting department to reflect regulations and when various reports are due, and who is responsible for their preparation and submission
  • Work with Department Directors to ensure that reporting deadlines are met in a timely manner
  • Work with Program Directors to ensure grant and contract funding expenditures are following the provisions of Office of Management and Budget (OMB) Circular A-87, where grant expenditures are determined to be reasonable, allowable, and allocable.
  • Assist in the preparation and submission of monthly, quarterly, annual grant and contract financial reports and reconciliations
  • Help ensure all financial reports to funding agencies balance with the general program ledger and Schedule of Expenditures of Federal Awards (SEFA)
  • Provide required accounting and grant information to auditors, verification of budgets with grant approved budgets, monthly review, and maintenance of budget changes
  • Record deposit information in program reporting records
  • Coach department directors and program managers in grant and contract compliance.
  • Assist with the development of the organization’s Indirect Cost Rate Proposal.
  • All other duties as assigned

REQUIRED QUALIFICATIONS AND EDUCATION

  • A Bachelor’s Degree in business, public administration, or a related field
  • Experience in the area of proposal submission and reporting processes
  • 2 year of combined contract administration experience with federal, state, and private granting agencies
  • 2 years of combined knowledge of proposal submission and reporting process
  • 2 years of combined experience with administration of Public Law 93-638 contracts or compacts.
  • Track record of grant and contract compliance
  • 2 years of experience with grants.gov, G5 and other grant websites and software
  • Knowledge and experience of fund accounting
  • 2 years of general accounting knowledge and experience
  • Must be able to communicate effectively both written and orally
  • Ability to study and understand programs and funding requirements of the organization
  • Strong research skills and knowledge of information sources
  • Multitasking, organizational and time management skills
  • Ability to work independently and in a team environment
  • Ability to handle confidential matters with utmost integrity
  • Demonstrated knowledge of the Public Law 93-638 (i.e., 638 contracting or compacting)
  • Successful track record of grant compliance
  • Familiarity with grants.gov, G5 and other related grant websites and software

 

OTHER DESIRED QUALIFICATIONS

  • A Master’s Degree or higher in business, public administration or a related field
  • 4 years of combined contract administration experience with federal, state, and private granting agencies
  • 4 years of combined knowledge of proposal submission and reporting process
  • 4 years of combined experience with administration of Public Law 93-638 contracts or compacts.
  • Track record of grant and contract compliance
  • 4 years of experience with grants.gov, G5 and other grant websites and software
  • 4 years of experience and knowledge of fund accounting
  • 4 years of general accounting knowledge and experience
  • Ability to work with a diverse group of individuals
  • Physical Ability to perform essential job functions including, but not limited to, sitting for extended periods of time, stranding, walking, stooping/bending, pushing/pulling (approximately 20 lbs.), lifting (approximately 30 lbs.) and climbing stairs.

 

INDIAN PREFERENCE

Indian preference will be given to candidates showing proof of enrollment in a federally recognized tribe. In the absence of Indian applications meeting the qualifications as listed above, all applicants not entitled to or who fail to claim Indian Preference, will receive consideration without regard to race, color, sex, political preference, age, religion, or national origin.

 

Successful Candidate must:

  • Submit to and pass a drug test
  • Agree to a criminal background check
  • Sign confidentiality clause

 

Return completed Burns Paiute Indian Tribe Application, Cover Letter, and resume, to:

 

Human Resources Manager
Burns Paiute Tribe
100 Pasigo Street
Burns, OR 97720

 

Fax: 541-573-2323

 

Email: [email protected]