| Job Title: | Culture & Heritage Dept. Administrative Specialist |
| Department: | Culture & Heritage Dept. |
| Reports to: | Culture & Heritage Dept. Director |
| FLSA Status: | Exempt, Full Time |
| Opens: | 08/07/24 |
| Closes: | 08/21/2024 |
| Salary: | GS 6/7 DOE |
POSITION SUMMARY
Primary responsibilities are to perform a variety of office management work exercising strong communication and independent judgment; provide assistance in the Culture & Heritage Dept. processing of review & compliance correspondence, budgetary development, implementation, and reconciliation; report writing support; written and audiovisual archival support; and other duties as assigned
DUTIES and RESPONSIBILITIES
- Composes and types routine correspondence
- Compiles and produces statistical and topical reports
- Files and maintains tribal government, administrative and department audiovisual, mapping software, and hardcopy records and files
- Aides the Culture & Heritage Dept. Director in coordination of office services, housekeeping, record keeping and control, office operations and practices
- May coordinate or supervise efforts of seasonal youth workers
- Responsible for Culture & Heritage Dept. vehicle pool voyager receipt submission and maintenance scheduling.
- Assists in the generation and submission of department staff travel forms
- Assists in the generation and submission of check requests and POs
- Assists with monthly project specific financial reconciliation and invoicing support
- Processes incoming and outgoing mail and maintain certified mail and emailed consultation correspondence related to projects potentially effecting tribal cultural interests.
- Assist with Culture & Heritage Dept. Outreach Objectives
- Responsible for check out and in equipment for Review & Compliance Program staff and maintain a Culture & heritage dept. property inventory
- Assist with proposed project, grant, contract, and agreement budget preparation
- Maintains confidentiality and discretion at all times
- Communicate effectively both orally and in writing to all visitors and staff
- Other duties as assigned
REQUIRED QUALIFICATIONS AND EDUCATION
- High school diploma or GED
- 5 years of office and clerical work experience
- General knowledge of office hardware and software
- Proficiency with Microsoft Office software
- Attention to detail
- Excellent time management
- Commitment to confidentiality
PREFERRED QUALIFICATIONS
- Associates Degree preferred
- Experience with high volume document processing
- Experience with report writing on any subject
INDIAN PREFERENCE
Indian preference will be given to candidates showing proof of enrollment in a federally recognized tribe. In the absence of Indian applications meeting the qualifications as listed above, all applicants not entitled to or who fail to claim Indian Preference, will receive consideration without regard to race, color, sex, political preference, age, religion, or national origin.
Successful Candidate must:
- Submit to, and pass a drug test
- Agree to a criminal background check
- Sign confidentiality clause
- Be insurable to operate tribal vehicles (3-year clean driving record)
Return completed Burns Paiute Indian Tribe Application, Cover Letter, and resume, to:
Human Resources Department
Burns Paiute Tribe
100 Pasigo Street
Burns, OR 97720
Fax: 541-573-2323
Email: [email protected]