Position: Finance Director
Work Schedule: Five days per week/typically 8:00 a.m. - 5:00 p.m. but may vary
Compensation: $60K - $75K (DOE)/ Exempt Employee
Excellent Benefit Package: Dental, Retirement plan and full Medical
Directly Reports to: General Manager
Supervisory: Finance Specialists
Posted: March 23, 2018
Closes: April 6, 2018 at 5:00 p.m. (PST)
The BURNS PAIUTE TRIBE ("BPT") is seeking a self-starting Finance Director with a broad knowledge of Tribal Financial matters and Public Law 93-638 contracting and single audits.
The Director of the Tribe's Finance Department serves as a key strategic advisor to the General Manager in implementing desired organization growth and development within an organization comprised of 50-60 diverse employee categories, experience and education levels. The Finance Director guides and manages the overall provision of financial services, policies, training and programs.
The Finance Department is dedicated to providing a workplace environment that fosters equality, fairness, stability, training, safety and professional growth to promote the economic and social wellbeing of the individual and community and to protecting the privacy of its employees.
The Finance Director will direct all financial and related administrative activities of the Tribe to suppo1i the fiscal responsibilities of government activities and profitable growth of the Tribe's business enterprises while ensuring that effective and efficient management and accounting controls are in place. The Finance Director provides strategic and tactical leadership and direction to the financial affairs of the Tribe including communication with the Tribal Council and General Council regarding accounting, analysis and forecasting, compliance, auditing, employee benefit plans, risk management, insurance, taxes, treasury, and finance considerations for economic diversification. In addition, the Finance Director directs the organization's financial planning and accounting practices, as well as, its relationship with lending institutions, owners, and the financial community by performing the following personally or through subordinate managers.
Under the general oversight of the Tribal Council and direct supervision by the General Manager, performs a wide range of difficult-to-complex financial functions including oversight and direction of the Finance Department. The position requires diverse, advanced knowledge and extensive experience related to tribal financial management, governmental, casino and/or enterprise administration.
ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following):
- Provide sound, timely and concise counsel and recommendations to the Tribal Council, General Council (as appropriate), senior management and other key managers so that the financial implications of decision-making may be understood and given proper weight in deliberations.
- The expectation is that the Finance Director will be completely objective in a "devil's advocate" role with the confidence to push back in all decision-making processes.
- Assume full management responsibility for all Finance, Accounting, Procurement and Investment Strategies for Tribal Departments including finance, budgeting, accounting, debt and project management reserve, as well as, develop and maintain the capital structure of the enterprise.
- Develop and operate a system of strong central management, analysis and accounting controls to safeguard the organization's assets through the efficient monitoring of financial performance, measuring and analyzing results, and initiating corrective actions thereby enabling its operations to be managed for maximum fiscal efficiency for its government activities, profitable growth for its business enterprises and increased owner's value.
- Safeguard financial resources of the organization from loss through effective and economic risk management partnership with the Risk Management function.
- Establish and manage enterprise's budgeting, accounting, financial, and procurement reporting practices; develop and establish controls necessary to assure the accuracy and security of all records and funds; evaluate performance of accounting procedures and financial controls; identify variances from approved or authorized practices and initiate actions to ensure established controls are maintained; oversee the complete, accurate, and timely preparation of annual and monthly financial reports and statements.
- Direct the financial and business analysis activities of the organization, participate in the development and implementation of long range strategic and operating plans for its government and business enterprise, and provide operational management support.
- Direct development, implementation, and operation of information systems (such as Lawson, ERP) throughout the organization to improve efficiency, and transparency by standardizing the approach to MIS and provide strong business systems procedures and controls.
- Select, train, develop, organize and motivate a highly qualified and effective team, capable of providing optimum staff support for the organization. The development includes technical abilities as well as leadership and interpersonal skills.
- Contribute to the overall organizational planning and policy making efforts of the Tribe and the determination of its goals, objectives and strategies as a member of the senior management team, Investment Committee and Benefits Committee.
- Manage constructive, effective and efficient relationships with the external auditors, as well as other financial relationships such as the rating agencies, regulatory organizations, and financial institutions.
- Manage constructive, effective and efficient relationships with internal customers and Tribal Council and General Council.
- Manage constructive, effective and efficient relationships with the external customers, such as vendors, consultants, contractors, visitors, local, county, state and federal officials.
- Ensures compliance with Generally Accepted Accounting Principles (GAAP) including accounting standards issued by the Government Accounting Standards Board (GASB).
- Ensures compliance with Federal and/or State Grants including A133 audit and single audit requirements.
- Ensure satisfaction of the Tribe's tax obligations and compliance with all applicable Federal and State tax laws including coordinating with the Tribe's outside accounting firm(s) in the preparation of tax returns for the various LLC and partnerships owned by the Tribe seeking to minimize the effective tax rates when applicable.
- Represent the Finance Department to other departments, elected officials, Board, stakeholders and outside agencies; explain and interpret Finance Department programs, policies, and activities; negotiate and resolve sensitive, significant and controversial issues as well as review and approve all capital expenditures against pre-established budgets approved by the Tribal Council of the Tribe.
- Direct and analyze studies of general economic, business, and financial conditions and their impact on the organization's policies and operations.
- Evaluate a variety of business opportunities/activities presented by Economic Development / Diversification and other departments within enterprise for reasonableness and financial soundness.
- Oversees the administration of the Tribal Citizen Group Health program.
- Oversees the planning and execution of enterprise procurement including Information Technology, Planning and Development, Fleet Management and business travel for all Tribal business enterprises, Tribal government and Casino entities for the BPT.
- Oversees and provides leadership and direction for all supervised areas of operations.
- Oversees and monitors all personnel management activities, financial processes, job restructuring and c01Tection action plans, hiring, firing, monitoring and evaluation of performance, approve leave and assigning and delegating responsibilities.
- Oversees the analysis, development and implementation and maintenance of the division.
- Oversees, directs, plans and implements departmental policies and procedures, objectives, or activities of the tribal finance department for the personnel handbooks.
- Oversees and directs the departmental budget, modifications and strategic plan.
- Develops, recommends, implements and enforces financial policies. Directs finance functions and agency personnel compliance including, but not limited to benefits & compensation analysis and administration, organizational development training, and overseeing occupational health and safety programs.
- Guides and influences corporate culture by encouraging diversity, inclusiveness, fairness, transparency throughout the organization, and effectively facilitate department operations, in conjunction with the Financial Specialist(s).
- Coach and consult with the leadership team on financial concerns to manage business, labor, legal risk, and supports employment engagement and performance management to include providing of a variety of strategic training opportunities to advance staff knowledge and skills.
- Ensure timely processing of Personnel Action Notices with Payroll and coordination of new employee set up requirements within agency (job location, computer, telephone, facility access, etc.).
- Ensure timely processing of workers compensation and benefits, FMLA, unemployment, L&I requests.
- Acts as the financial electronic database systems administrator ensuring employee data is accurately entered, updated and reported. Conduct financial database system audits (electronic / hardcopy) on a routine & annual basis to ensure fidelity in compliance with Agency, State, Federal & Accreditation standards.
- Investigate employee concerns and complaints to ensure all employee concerns are promptly addressed and if required obtain consultation from external specialist in Employee Relations and/or Employment Law. Report findings and recommendations to the General Manager and Department Director.
- Create and maintain current the Financial Manual ensuring Department Directors, Managers and Supervisors are trained and kept current on its content and procedures.
- Conducts an annual review of the Financial Manual reporting on any changes in policy and procedures to the General Manager.
- Actively participate as a valued member of the BPT Executive Team reporting on financial progress in achieving department goals & objectives and continuously striving to meet or exceed annual financial business organizational development and improvement strategies.
- Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
- Directs and supervises Finance, Accounting, Procurement, Investment Strategies and Travel department personnel.
- Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees, planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
- Required: Bachelor's Degree in Finance/Accounting, Business, Public Administration, Labor or Industrial Relations, and at least 7 years of executive finance management experience. Possess, at a minimum, five years or greater direct work experience as a Finance Manager in an agency of up to 100 employees or greater. Experience utilizing and managing integrated human resources electronic software and systems i.e., HRIS/Payroll/ATS/Relias or related. Must possess strong technical abilities in budget development, contract development, development of training programs, organizational development analysis, and compensation trend and cost benefit analysis.
- Must possess strong technical abilities in budget development, contract development, development of training programs, organizational development analysis, and compensation trend and cost benefit analysis.
- Must have 5 years experience in a tribal finance department including public law 93-638 and single audit experience.
Preferred qualifications include:
- Master’s Degree in Accounting/Finance and at least 5 years of executive management experience.
- Experience in acquisitions and division/business start-ups, including due diligence, capitalization, and build-outs.
- Advanced experience with rates and factor (overhead/burden rates) and indirect costs proposal development and training.
- Organization and management experience as applied to the analysis and evaluation of programs, policies and operational needs, enterprise-wide and utilizing cross-functional teams; a documented history of rebuilding and redirecting accounting and financial teams and functions.
- Experience with modern and complex principles and practices of finance program development and administration, including a proven track record of creating policies and procedures to enhance but not inhibit the operation and enterprise growth.
- Expertise in applying and managing accounting procedures for monitoring, analyzing and reporting on construction and real estate development projects.
- Experience in identifying, structuring, negotiating and concluding construction and permanent financing as opportunities may require.
- Proficient knowledge of pertinent BPT, Federal, State, and local laws, codes and regulations.
- Proficient user of mid to upper tier accounting software packages, and has led the upgrading and customization of proprietary software platforms for rapidly growing companies. Lawson, ADP, Springbrook, and Grant Accounting software a plus.
- Proven inspirational leader, able to drive outstanding results in a heretofore non-traditional organization, constantly demonstrating a can-do attitude while exercising the patience to navigate a more protracted high-level decision-making process.
- Highly flexible and able to wear the many hats leadership may occasionally require. Strong relationship builder with highly developed strengths in sensitive and political environments.
- Tremendously proactive, customer/results-focused, high achiever; delivers on commitments throughout the organization.
- Team player and team leader who is collaborative but with a high sense of urgency and a willingness to be a risk-taker.
- A "hands-on" executive who is accustomed to rolling up the sleeves. Able to formulate and deliver crisp strategic and operational messages while being culturally sensitive to the audience to whom the communications are directed.
- Creative strategic thinker able to think "outside the box."
- Excellent interpersonal communication and listening skills; collegial.
- Excellent negotiator who is comfortable in "boardroom" settings as well as with end-users.
- Thrive on creating structure while managing in a highly flexible environment. Self- confidence but low ego.
Certificates/Licenses/Registrations Active CPA license required. BPT will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
Position light with frequent lifting/carrying up to 25 pounds. Physical factors include constant sitting and typing; frequent use of hearing, and occasional standing, walking, use of near/midrange and far vision, depth perception, color and field of vision, travel and bending.
PREFERRED KNOWLEDGE, SKILLS AND ABILITIES:
- Extensive supervisory experience and excellent financial management knowledge, skills and abilities required.
- Working knowledge of governmental administration, gaming, tourism and hospitality industries front-line and management roles and responsibilities, routine and seasonal operations required.
- Knowledge of applicable laws, regulations and business management principles and procedures required.
- Working knowledge of supervisory responsibilities, policies and procedures and ability to effectively implement human resource processes through development and management teams required.
- Must have excellent communications, negotiations, dispute resolution, organization, strategic planning, marketing, project management and administration skills and abilities.
- Advanced knowledge of organization structuring, compensation plans, employment practices, background checks, training programs, employee relations, grievance and appeal practices, available EAP programs, governmental personnel policies and procedures required.
- Effective communication and information distribution techniques, laws and regulations related to financial administration required.
- Must be capable of exercising independent judgement, discretion, confidentiality and initiative.
- Knowledge of standard report formats and office systems, project management, and technology for making effective presentations, internet and email preferred.
- Must be or become knowledgeable or culturally sensitive to Native American populations and issues. Possess strong experience and ability in problem solving, excellent written and oral communications, advance research skills, and presents professional attitude and supportive persona.
- Possess strong productivity skillsets, advanced solution focused knowledge and skills, thrive in fast pace work environments, comfortable in partnering in cohort projects and working in a team working environment.
- Comfortable with formal presentations, performing tasks at all levels, meeting deadlines, and ability to successfully lead and coach financial staff in completing time sensitive projects.
IT IS THE RESPONSIBILITY OF THE APPLICANT TO PROVIDE SUFFICIENT EVIDENCE TO SHOW THEY FULLY MEET THE QUALIFICATION REQUIREMENTS.
Candidates for this position are subject to criminal background check.
Must submit to a pre-employment drug and alcohol testing and/or the failure to successfully pass a drug and alcohol test may result in refusal to hire.
INDIAN PREFERENCE APPLIES
To receive Indian Preference consideration, proof of tribal enrollment is required. An enrolled member of a federally recognized Tribe must provide a copy of his/her Tribal Enrollment Card or papers. Direct descendants must provide a Certification of Indian Blood (CIB).
Please provide a (1) current resume; (2) cover letter detailing how your education, experience and skills meet the requirements in the Job Description; (3) complete BURNS PAIUTE TRIBE Application.
To Apply Please Submit Application by April 6, 2018 to:
Human Resources Department
100 Pasigo Street
Burns, Oregon 97720
Phone: (541) 573-5562
Fax.: (541) 573-2323